Team Management

The team management feature provides granular permission controls – invite trusted officers and co-leaders to help manage your clan without sharing passwords or giving full access.

Quick Start

1. Go to Settings → Team
2. Click Invite Manager – enter their email and select permissions
3. They receive an email – clicking the link adds them to your clan
4. Adjust permissions anytime – add or remove access as roles change

Why Team Management Matters for Total Battle Clans

Running a competitive Total Battle clan is a team effort. Leaders, Superiors, and Officers all have roles:

In-Game Role	TB Clan Tools Role	Typical Responsibilities
Clan Leader	Admin (Owner)	Full control, strategic decisions
Superiors	Manager (Full)	Day-to-day operations, member management
Officers	Manager (Limited)	Specific tasks (recruitment, events)
Veterans	Viewer (Public Link)	Read-only access via shared links

Benefits of delegating:

• Reduce leader burnout
• Enable timezone coverage (officers in different regions)
• Train future leaders with limited access
• Maintain security (no shared passwords)

Roles in TB Clan Tools

Admin (Owner)

The account that created the clan:

Capability	Details
Full Access	Every feature, every setting
Invite Managers	Add team members with custom permissions
Remove Managers	Revoke access instantly
Danger Zone	Reset data, delete clan
Cannot Be Removed	Permanent ownership

Important: There is one Admin per clan. Ownership transfer is not yet available – contact support if needed.

Manager

Invited users with scoped permissions:

Capability	Details
Granted Features Only	Access based on assigned permissions
Own Account	Uses their personal email/password
Cannot Modify Team	Can't invite or remove other managers
No Danger Zone	Can't reset or delete clan data
Removable	Admin can revoke access anytime

Accessing Team Management

Navigate to Settings → Team.

Only Admins can access this page. Managers with team.view permission can see the team list but not modify it.

Inviting a Manager to Your Total Battle Clan

Step-by-Step Process

1. Click Invite Manager
2. Fill in the invitation form:

Field	What to Enter	Example
Email	Manager's email address	officer@example.com
Title	Their role/position	"Recruitment Lead"
Description	Optional notes	"Handles new member applications"
Permissions	Checkboxes for allowed actions	See permission scopes below

3. Click Send Invitation

What Happens Next

1. Invitee receives email with secure join link
2. They create account (or log in if existing)
3. They appear in your team list with selected permissions
4. They can now access granted features

Note: Invitations expire after 7 days. Resend if needed.

Permission Scopes Explained

Member Management Permissions

Permission	What It Allows	Use Case
members.edit	Toggle active/inactive, update coefficient, rename players	Daily roster management
members.delete	Delete members with zero chests	Cleanup duties
members.merge	Merge duplicate OCR entries	Data quality maintenance

Tip: Most officers need members.edit for basic roster management.

Scoring Permission

Permission	What It Allows	Use Case
scoring.manage	Edit score multipliers, templates, exclusions	Customize how contributions are valued

Note: Scoring affects everyone's rankings. Grant carefully.

Sharing Permission

Permission	What It Allows	Use Case
public_links.manage	Create, edit, delete public share links	Recruitment lead responsibilities

Goals Permission

Permission	What It Allows	Use Case
targets.manage	Set weekly chest and score targets	Performance management

Tracker Permission

Permission	What It Allows	Use Case
tracker.manage	Credentials, enable/disable, test, reset, cadence	Technical administration

Security: Tracker permission grants access to game credentials. Grant only to highly trusted individuals.

Clan Settings Permission

Permission	What It Allows	Use Case
clan.settings	Timezone configuration	Regional adjustments

View-Only Permissions

Permission	What It Allows	Use Case
settings.view	Can view settings page (read-only)	Officers who need context but not control
team.view	Can view team list (read-only)	Transparency about who has access

Managing Your Team

Viewing Manager Details

Click any manager row to see:

Information	What It Shows
Joined Date	When they accepted invitation
Last Active	Most recent login
Permissions	Current access list
Activity Log	Recent actions (if available)

Editing Permissions

1. Click the manager row
2. Click Edit Permissions
3. Check/uncheck permission boxes
4. Click Save Changes

Changes take effect immediately.

Best Practice: Start with minimal permissions and add more as needed.

Removing a Manager

1. Click the manager row
2. Click Remove from Team
3. Confirm removal

What happens:

• Access revoked immediately
• Their personal account remains (can use for other clans)
• Can be re-invited later if needed
• All their past actions remain in logs

Pending Invitations

Manage outstanding invites:

Action	Effect
Resend	Send invitation email again (resets 7-day timer)
Cancel	Revoke invitation before acceptance

Recommended Team Structures

Small Clan (10-30 members)

Role	Person	Permissions
Admin	Clan Leader	All
Co-Leader	1 trusted Superior	members.edit, targets.manage, public_links.manage

Medium Clan (30-50 members)

Role	Person	Permissions
Admin	Clan Leader	All
Co-Leader	1-2 Superiors	All except tracker
Recruitment Lead	1 Officer	members.edit, public_links.manage
Stats Manager	1 Officer	scoring.manage, members.edit

Large Competitive Clan (50-100 members)

Role	Person	Permissions
Admin	Clan Leader	All
Operations Lead	1 Superior	All permissions
Recruitment Lead	1 Officer	members.edit, members.merge, public_links.manage
Events Coordinator	1 Officer	targets.manage, settings.view
Data Manager	1 Officer	scoring.manage, members.edit, members.merge
Tech Admin	1 trusted person	tracker.manage

Security Best Practices

Principle of Minimum Access

Principle	Application
Start minimal	Grant only what's needed initially
Add as needed	Increase permissions based on demonstrated need
Review quarterly	Remove unnecessary permissions
Document reasons	Use Description field to note why permissions were granted

Operational Security

1. Never share Admin password – Invite as manager instead
2. Remove departed officers immediately – Don't wait
3. Tracker access is sensitive – Only most trusted get it
4. Each person, own account – No shared logins
5. Regular audits – Check who has access quarterly

Multi-Clan Support

Managers can participate in multiple clans:

Feature	How It Works
Separate Permissions	Different access per clan
Clan Switcher	Dropdown in header to switch
Independent Settings	Each clan configured separately
Multiple Invites	Same email can be invited to multiple clans

Use Case: An experienced player might help manage two allied clans with different permission sets in each.

Admin-Only Features (Cannot Delegate)

These features require Admin access for security:

Feature	Why Admin-Only
Change clan name/tag/kingdom	Core identity protection
Reset all clan data	Destructive, irreversible
Delete all members	Mass action protection
Invite/edit/remove managers	Security control
Transfer ownership	Not yet available
Delete clan	Ultimate destructive action

Events Management (Coming Soon)

We're building dedicated event management features:

Planned Feature	Description
Event Dashboards	Track Rise of Ancients, Ragnarok participation
Event Targets	Set event-specific goals
Event Permissions	Assign managers to specific events
Event Reports	Post-event analysis and recognition

The manager permission system is designed to support event-specific access – coming in a future update.

Troubleshooting Team Issues

Invitation Not Received

Check	Solution
Spam folder	Check invitee's spam/junk
Email typo	Verify email address, resend
Corporate filters	Use personal email if work blocks

Manager Can't Access Feature

Check	Solution
Permission granted?	Verify in Edit Permissions
Recent change?	Log out and back in
Browser cache	Clear cache or try incognito

Need to Change Admin

Currently, ownership transfer is not automated:

1. Contact support@tbclantools.com
2. Provide current and new admin emails
3. Both parties must confirm
4. Manual transfer completed

---

TB Clan Tools team management lets Total Battle clan leaders delegate effectively while maintaining security. Build your leadership team with confidence.